Site Administrative Assistant

About the role

Full-time Site Administrative Assistant at Lonza's Tampa site, supporting daily operations through coordination. Manages calendars and meetings, prepares agendas and minutes, handles calls, visitors, mail and site inquiries, coordinates visitor access, meeting spaces, catering and events, and assists with reporting, data entry, documentation, and efficiency improvements. Requires high school diploma/GED, 3 years of administrative or office support experience, organization, communication, logistics coordination, and attention to detail.

Requirements

• High school diploma or GED required
• 3 years of administrative or office support experience
• Strong organizational and time management skills
• Ability to manage multiple priorities
• Excellent communication and customer service skills
• Proactive and professional approach
• Ability to coordinate logistics and support cross-functional teams
• Attention to detail and accuracy in documentation, scheduling, and reporting

What you'll do

• Support daily operations at the Tampa site through administrative coordination
• Manage calendars, schedule meetings, and coordinate logistics
• Prepare meeting materials, agendas, and meeting minutes
• Handle incoming calls, visitors, mail, and general site inquiries
• Coordinate visitor access and logistics across multiple site locations
• Organize meeting spaces, book rooms, and coordinate catering and site events
• Assist with reporting, data entry, documentation, and continuous improvement

Where this was posted

• LinkedIn

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